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Introduction


The MassTransit Outlook plug-in facilitates sending large files and folders as email attachments via MassTransit. The Outlook Plug-in works in conjunction with Outlook 2007 and 2010 for Windows. After installing the Plug-in, a MassTransit toolbar with three available buttons will appear on your Outlook window. By using the MassTransit toolbar buttons you can attach files and folders of any size. If you attach files or folders using the MassTransit plug-in, the plug-in will upload them to the MassTransit server automatically. The recipient will receive your email with an embedded link added to allow them to download the files using a web browser.

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Before you begin


Before you run the installer make sure:

  1. You have the configuration address to link the plug-in to your MassTransit server. Ask your MassTransit Administrator for the information.
  2. You have installed Outlook 2007 or 2010. (Note that the plug-in does not support the Microsoft Office Click-To-Run edition and the Microsoft Office 64-bit edition of Outlook.)
  3. You have a web client account in MassTransit.
INFO:

Supported operating systems for the MassTransit Outlook Plug-in are Windows XP SP3, Windows Vista (32 and 64 bit), Windows 7 (32 and 64 bit).



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Installing MassTransit Outlook Plug-in


To install the Outlook Plug-in follow the steps bellow:

  1. Double click the MTOutlookPlugin.msi to launch the Outlook Plug-in Installer.
  2. You may be prompted to download the "Primary Interop Assemblies Update". This update is a mandatory requirement for the Plug-in installation.
    1. If you select the YES button you will be redirected to the Microsoft Office page where you can download the update. Download and install the Primary Interop Assemblies Update in order to install the Plug-in.
    2. If you select the NO button you will exit the installation and need to download the required update manually from Microsoft.
      NOTE:

      If you are not able to install the Primary Interop Assemblies Update, please check your Outlook version. MassTransit does not support the Click-to-Run version of Outlook 2010.

      After installing the Primary Interop Assemblies Update you need to run the Outlook Plug-in installer again.
  3. The installation window will appear, click Next to begin the installation.
    NOTE:

    You can exit the installation wizard at any time by selecting the Cancel button.

  4. The "Select Destination Folder" window appears next. The default installation location for MassTransit Outlook Plug-in is:
        on 32-bit machines: C:\Program Files\Group Logic\MassTransit Outlook Plug-in
        on 64-bit machines: C:\Program Files (x86)\Group Logic\MassTransit Outlook Plug-in
    1. Select the Browse... button if you want to install the MassTransit Outlook Plug-in to a different location than the default.
    2. If you want to view a list with the drives you can install the plug-in to and their available and required disk space, select the Disk Cost.. button.
    3. Select the option to install the MassTransit Outlook Plug-in for your acocunt, or for everyone who uses the computer.
      When ready click Next.
  5. The "License Agreement" window appears next. The Next button is enabled after you select I agree with the terms in the license agreement. Once you have read and agreed with the license agreement, select Next to continue.
  6. The "Confirm Installation" window appears next. Select Next to confirm the installation process.
  7. The "Installation Complete" window appears, click Close to finish the installation.

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Uninstalling MassTransit Outlook Plug-in


Follow these steps to uninstall the MassTransit Outlook Plug-in:

    1. Quit all instances of the Outlook plug-in, if any are open or running.

    2. Uninstall the Outlook Plug-in through the control panel:

         a. Click Start -> Control Panel, open Programs and Features (Add and Remove Programs for Windows XP/2003 Server). Select the “MassTransit Outlook Plug-in” entry and click Uninstall/Remove.



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Configuring MassTransit Outlook Plug-in


After installing the Outlook Plug-in, you need to configure it in order to send email attachments via MassTransit.
To configure the MassTransit Outlook Plug-in follow the steps bellow:

  1. Restart your Outlook application. Upon the next Outlook startup a "configuration message" will prompt you to adjust the Plug-in settings.
  2. Select the Enable MassTransit Outlook Plug-in to handle e-mail attachments check-box. The "MassTransit server end point" field must be configured now. Enter the MassTransit Web Service endpoint address in the following format: https://<server address>:<port number>, where:
    1. <server address> is the Domain Name Server address of the Endpoint Service.
    2. <port number> is the port number for the HTTPS listen.
      NOTE:

      If you do not know the MassTransit Web Service endpoint address contact your MassTransit Server administrator.

  3. Select Let Outlook handle single file attachments smaller than if you want file attachments under specific size threshold to be sent normally via the email server. Note that the size value applies for each attached item. If you attach multiple files, the ones under the specified size will be sent via the email server and the ones over the threshold via MassTransit. If you do not select the Let Outlook handle single file attachments smaller than option, all files will be send via MassTransit if attached using the MassTransit plug-in buttons.
  4. Confirm the settings by selecting the OK button.
    You can change the MassTransit Outlook Plug-in configurations by selecting the Settings button from the MassTransit toolbar on your Outlook application.

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Sending Files with MassTransit Outlook Plug-in


Once you have configured the Outlook plug-in, you can start sending file attachments with or without the MassTransit service.

Using the Outlook Plug-in:

    1. Create a new e-mail message, specify the recipient e-mail address in the To field. Recipients can be any arbitrary email address, multiple email addresses, groups, or distribution lists.

NOTE:

Note that when sending files or folders to a distribution list, you need to expand the list in order to allow all members to download the files. You can expand the list by selecting the "+" sign in front of the distribution list and confirm the process by selecting the OK button. If you send files to a distribution list without expanding it, just one member would be able to download files.

    2. Attach files or folders:

  • There are three available options for adding an attachment:
    • You can attach files by clicking on the default Outlook Attach File button or by using the drag and drop option.
      NOTE:

      If the size of each attachment is over the size threshold specified in the Plug-in settings, MassTransit will take care of the attached files and a download link will be included in the email. To reconfigure the size threshold select the Setting button from the MassTransit toolbar and enter the desired size value.

    • You can attach files using the Attach File button from the MassTransit toolbar. If you choose this method to attach files, all attachments will be processed by the MassTransit service no matter the size of each item.
    • You can attach folders using the Outlook plug-in, to do so click on the Attach Folder button from the MassTransit toolbar and browse the desired folder.

All attachment items will be displayed in the message.

NOTE:

Please be informed, that the size value for attachments that are going to be sent via MassTransit does not correspond to the real size of the attachment, the displayed value is the size of the download generated from the MassTransit link.

    3. When you have completed the message Send the email. After selecting the Send button you will be prompted to connect to the MassTransit server. Enter your MassTransit web client account username and password in order to establish connection.

NOTE:

You will be prompted to connect to the MassTransit Server the first time when sending files via the Outlook Plug-in. If you restart your Outlook application you will be asked to login again.

After sending, the e-mail will remain in the Drafts folder until all attachments are uploaded to the MassTransit sever.

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File Delivery with MassTransit Outlook Plug-in


MassTransit Outlook Plug-in users can send files or folders to any valid email address. If the recipient email address does not belong to an existing contact on the MassTransit server, an account with that address will be automatically created. After sending the message, the attached files and folders will be sent to the MassTransit server. MassTransit will generate a link and include it in the outgoing message.

Depending on the MassTransit server configurations additional two emails can be sent to the recipient:

After MassTransit creates a new account, an email action may be configured to send a welcome email to the recipient contact’s email address.

  • The "welcome email" from MassTransit contains information about the created account and an automatic login link. In order to complete setting up the account, the user must create a permanent password.
  • A "notification email" may be sent from MassTransit, containing information about the available for download files and a link. By clicking on the link the recipient will be redirected to the MassTransit download files web page. The recipient would be allowed to download the available files without login in to the MassTransit Web page.

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