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Working with Files and Folders


The mobilEcho client application can preview, edit, copy, move, rename, delete, print, e-mail files, and annotate PDFs. If the functionality you're looking for does not exist within mobileEcho, you can also open files in other applications on your device. 

Searching For Files and Folders


mobilEcho allows you to easily search servers for the items you need. Searches are performed server-side, providing fast search results and minimizing bandwidth usage.

Searches can be performed on the currently browsed folder or on the entire shared volume being browsed. This is controlled by selecting either the This Folder button, or the shared volume button to its right. The shared volume button will display the name of the shared volume being browsed.

Two types of search can be performed:

  • By Name - by default, mobilEcho searches for files and folders by name.
  • By Contents - this option searches for files that have the search term in their contents. Search results will also include files and folders with the search term in their name.

   

In order for By Content search to function, the mobilEcho server has to have Windows Search services running and configured to index the files being shared with mobilEcho. If your IT administrator has not installed Windows Search, you will only be able to search By Name.

Opening Files


When opening a file in mobilEcho, you can open the file or you can choose to open it into another application on your device.

  • Tap the Action Menu button next to the desired file and select Preview to view the file in mobilEcho. The Preview option will open only file types supported by mobilEcho. If the mobilEcho application is not able to read the file, you may want to try opening it in another application.
    • PDF Annotation -- When you open a PDF file, you will see additional tools for adding annotations to the PDF. These include adding notes, text, highlights, strikethroughs, freeform drawing, etc. To perform PDF annotation, tap and hold to select text, or choose from the available PDF annotation tools in the top menu bar.
  • Tap the Edit button to open editable filetypes within mobilEcho.
  • Tap the Open In... option to open the file in another application on the device.
    • A menu will appear listing all available applications on your device that support opening the selected file type. Select the desired application.

   

Note:

You can also open files from other apps with mobilEcho. Open the other app, locate the file you want, locate the Open in... button, tap it and select mobilEcho. This will place the file in mobilEcho in your File inbox.

Note:

The mobilEcho iOS client is designed to not play sound if the ringer is off. If you're previewing audio or video files with the ringer off, there will be no sound.

Note:

Currently you cannot open password protected documents directly in mobilEcho. For password protected documents you should use Open In… and select an app which supports this.

 

Text Editing and SmartOffice Integration


Text editing

Currently, the mobilEcho text editor can edit plain-text files with a .TXT extension. For other types of documents the application uses an integrated version of SmartOffice. You can open pre-existing files or create new ones.

SmartOffice integration

With the SmartOffice integrated editor, you can edit all supported Office documents.

Double-tap on the text to open the menu for text formatting. From there you can:

  1. Make the selected text Bold.
  2. Make the selected text Italic.
  3. Underline the selected text.
  4. Change the font and/or font size.
  5. Change the color of the selected text.
  6. Add a background color (highlight) to the selected text.
  7. Select a text alignment (left, right, center).
  8. Add numbered or bulleted indentations.


  • To insert an image
  1. Tap the Add button and select Image
  2. A popup appears showing your available folders containing images. 
  3. Tap on the desired image. 
  • You can also add Shapes, but only on PowerPoint presentations.
  1. Tap the Add button and select Shape.
  2. A popup appears showing the available shapes.
  3. Tap on the desired shape.


  • If you wish to zoom in or out
  1. Tap on the text and hold. Two arrows will appear. 
  2. Swipe up to zoom in or swipe down to zoom out.

 

  • To search the document
  1. Tap the View button and tap Find
  2. Enter your text in the text field and tap the Find next button.
     
  • To fit the text to your screen
  1. Tap the View button. 
  2. From there tap Reflow to fit the page to your screen.
  • To print or email the document
  1. Tap the File button.
  2. Select either Print or Email.

  • For easier page navigation tap the Pages button. To change the view to the default one, tap the Pages button again.

  • Saving your changes
  1. Tap on the File button.
  2. Tap on the Save button.
  3. Tap on Overwrite Original File or Rename and Save depending on your preference.

Secondary Saving Method

The save process can also be invoked using the Back button within SmartOffice.

 

File and Folder Operations


mobilEcho can copy, move, rename, and delete files and folder. When doing a copy or a move, items can be transferred from server to server, from the device to a server or from a server to the device. For more information on copy and move with the clipboard see the Clipboard Overview section.

Add to Folder Options

mobilEcho can create new folders on servers and in the My Files local file storage area.

To create a folder within the folder you are currently viewing:

  • Tap the Add to Folder button on the right end of the bottom menu bar.
  • Tap the Folder icon.

 

The Folder Action Menu contains additional options:    

  • Rename This Folder – Used to rename the folder you are currently browsing.
  • Copy Photos & Videos – Used to copy photos from the device's photo library to folder you are currently browsing. You can select multiple photos or videos.
  • Bookmark This Folder -- Create a shortcut to this folder.
  • Sync This Folder – Sync the contents of this folder to your device for offline use. This can be done as a 1-way (server to device only) or 2-way sync.
  • Refresh – Update the content of the folder to display the latest content from the server.

    

Edit Mode - Selecting Multiple Files or Folders

Use Edit mode to select multiple files or folders to copy, move or delete.

  1. Tap the Edit button on the Browse pane's top menu bar.
  2. In the browse pane, select the desired items by tapping the box to the left of each in the list.
    1. If you would like to select all available items in a particular folder, tap the Select All  button. To unselect all items after they have been selected, tap Select All again.
  3. Tap the Copy, Move or Delete button, or use the Cancel button to exit Edit mode without making changes.

     

   

Check Out and Check In of SharePoint Files

If mobilEcho is configured to provide access to files located on a SharePoint server, you will see three additional buttons available when you open the Action Menu for a file.

Check Out - Allows you to lock a file you plan to edit so that others do not also edit it at the same time. Once you Check Out a file, you can open it and use PDF annotation or you can open it into another application for editing. Once the file has been edited, you will need to save it back into the folder it came from and overwrite the original file, in order to save your changes.

Check In - Allows you to unlock a file after you have edited it and saved it back to the server.

Discard Check In - Allows you to remove your Check Out without committing any changes to the file.

Note:

SharePoint 2007 does not allow the renaming of a checked-out file. It is allowed in SharePoint 2010.

 

Bookmarking Folders


mobilEcho allows you to bookmark folders that you commonly use, so that you can quickly navigate to them in the future. These folders can reside within the local My Files storage area, within sync folders, or on a network server or folder. Bookmarks are shortcuts to their original folders, so a network connection will be required to access any bookmarked folders that reside in a network location.

To access your existing bookmarked folders: 

  • Tap the Bookmarked Folders item in the home menu.


  • Next, tap the desired folder in the Bookmarked folders list to navigate to it.
     

To bookmark a new folder:

  • Navigate into the folder you would like to bookmark. In this example, we are bookmarking the Sales Presentations folder.
  • Tap the Folder Action Menu and select Bookmark This Folder.

  • Rename the bookmark, or accept the default name, and tap Create.
  • The bookmark will now appear in the Bookmarked folders list.

To remove a bookmark using a swipe:

  • Swipe across the bookmark you'd like to remove. A Delete button will appear.
  • Tap the Delete button.
To remove a bookmark using the Edit button:

  • Tap the Edit button at the top of the Home menu.
  • All bookmarks will appear with a red 'minus' icon to the left of them.
  • Tap the red 'minus' icon.
  • Tap the Delete button.

Creating Sync Folders


mobilEcho can sync network folders for storage on your device, within the mobilEcho app. This allows these folders and their contents to be accessed immediately without downloading files on-demand from the server, and ensures that these files are available, whether your online of offline.

To sync a folder:

  • Navigate into the folder you would like to sync to your device. In this example, we are syncing the Division Reports folder.
  • Tap the Folder Action Menu and select Sync This Folder.
  • The Add Sync Folder window appears,
  • You can modify the sync folder name, or accept the default name.
  • Choose the sync folder type:
    • 2-way Sync Folder - Files are initially synced from the server to your device. Any changes made on the server-side or client-side are synced. Use this type of sync folder if you'd like to be able to edit files in the sync folder and have them sync back up to the server.
    • 1-way Sync Folder - Files are only synced from the server to your device. Any changes made on the server-side will be automatically synced to your device. The files in this type of sync folder are read-only and cannot be modified from within the mobilEcho client app.
  • The folder will appear in the Home menu.
  • You will may be prompted to confirm the initial file sync operation before the folder's contents are synced.
You can remove any sync folders that you've added. Please note that sync folders automatically assigned to your mobilEcho app by your mobilEcho management profile can only be removed by your IT administrator. Removing a sync folder deletes the synced content from your device only, the corresponding folder on the server and all files within that folder will not be changed or deleted from the server.

To remove a sync folder using a swipe:

  • Swipe across the sync folder you'd like to remove. A Delete button will appear.
  • Tap the Delete button.
  • Tap Continue at the Confirm Delete dialog to remove the sync folder.
To remove a sync folder using the Edit button:

  • Tap the Edit button at the top of the Home menu.
  • All user-created sync folders will appear with a red 'minus' icon to the left of them.
  • Tap the red 'minus' icon.
  • Tap the Delete button.
  • Tap Continue at the Confirm Delete dialog to remove the sync folder.


Autosync icons
If autosync fails for some reason, you will see this icon:
 
Tapping the button will prompt the error message to pop-up.

If everything is syncing okay, you will see this icon:
 
Tapping the button results in the folder getting synced again.
Mid-sync you will see this icon:
 
Tapping the button will prompt you to cancel the download. 

Background syncing

mobilEcho client 4.5 or later supports background syncing. This means that you can close the mobilEcho app and your files will continue to sync seamlessly.

This will continue for 10 minutes after closing the app, after that the syncing will stop. The iPad 1 does not support multitasking and will stop the process when closing the app.

 

Emailing Files


To email files from the MobilEcho application:

  1. Tap the Action menu of the file you want to send and select the Email File... option.
  2. An email message window will appear. mobilEcho uses the email accounts that are configured in your device's email app.
  3. Specify a To: email address.
  4. You can modify the Subject or add text to the body of the message if you wish.
  5. To send the email, tap the Send button.

    Client Management Regulation of Emailing Files

    If your mobilEcho client has a management profile, it is possible your IT administrator has disabled mobilEcho's email capabilities. In this case, you will not see an Email File... button in the Action Menu.

Sending Files from Other Applications to mobilEcho


The mobilEcho application allows files from other iOS applications to be sent to mobilEcho. This is done using the Open In feature of the other application and choosing Open in mobilEcho. When a file is transferred from another application to mobilEcho, the file will appear in the File Inbox. Files in the File Inbox area can be moved or copied to a server or to the My Files area. Files stored in the My Files area can be accessed at any time, even when you are not connected to the network.

Availability of Open In

Some applications have not yet implemented the iOS Open In feature, which allows files to be sent to other applications. If your favorite app is missing Open In, we encourage you to send the developer feedback requesting the functionality.

Quickoffice Save Back Integration


The mobilEcho application has support for Quickoffice's "Save Back" feature, which allows users to save files back to the source they opened them from.

In order to Save Back files from Quickoffice to mobilEcho, the desired file must first be opened into Quickoffice using the mobilEcho application.

To do so follow these steps:

  1. In the mobilEcho application tap the Action Menu button next to the desired file.
  2. Select the Open In... option, and then select Quickoffice.

The file will now open in the Quickoffice application and the Save Back function will be available.

Creating new documents with Quickoffice

Quickoffice does not support the generic iOS Open In feature. Therefore, you cannot create a new file directly within Quickoffice and save it directly into mobilEcho. In this case the file didn't originally come from mobilEcho, so the Save Back function will not be available.

If you need to create new documents in Quickoffice and store them in mobilEcho, we recommend you create blank Word, Excel, and Powerpoint document files and store them in a folder within mobilEcho. To create a new document, use the mobilEcho Open In feature to open one of these blank template files into Quickoffice. Edit the file as necessary, and when you Save Back to mobilEcho, choose the Rename and Save option to save the file with a new name instead of overwriting the template.

To Save Back the file to mobilEcho:

  1. When you have finished editing your file in Quickofffice, tap the Close button.
  2. In the menu that appears, tap the Save Back button.
  3. A menu will appear listing only the mobilEcho application. Select mobilEcho.
  4. mobilEcho will automatically start. You will be asked to enter your App Password, if one is configured.
  5. Save Back will attempt to save the file directly into the location it was opened from. If that was a network location and you are no longer online, you will be asked if you'd like to save the file into the File Inbox instead. The file will be stored in the File Inbox on your device and you can move it back to a network location the next time you are online.
  6. When prompted, you may choose to:
    1. Overwrite Original File - The copy of the file you originally opened into Quickoffice and edited will be overwritten with the new version. The original version will no longer exist. If the original file was modified by someone else while you were editing it, you will be warned and may choose to save the file with a new name instead.
    2. Rename and Save - You will be prompted to give the file you are saving a new name. The original version will remain unchanged.
    3. Cancel & Discard File - This will abort the saving of this file. Any changes to the file that were made will be lost. Quickoffice automatically closes the file when you Save Back, so you cannot return to the edited file by going back into the Quickoffice app.

 

Using the Active File Drawer


Pressing the  button will open the Active File Drawer. Here you can view every currently open file. Tapping on a file will return you to that file and tapping the little x on the thumbnail will close that file. A file you have edited but not saved, will have a red dot instead of an x.

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